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Implementation Manual

GLO Implementation Manual

The GLO Implementation Manual is intended to provide guidance and training for entities identified as Subrecipients (local entities that receive a CDBG-MIT or CDBG-DR grant through or overseen by the GLO). The Manual outlines the policies and procedures to ensure effective implementation of a CDBG-DR and/or CDBG-MIT program within the requirements for timely expenditure of funds.


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TEXAS GLO IMPLEMENTATION MANUAL TRAINING MATERIALS
Appendix A Definitions
Appendix B Acronyms Trainings - HUD Exchange
INTRODUCTION
​Chapter 1 Introduction GLO Disaster Recovery Initiative Presentation
GLO Disaster Recovery Framework Presentation
HUD CDBG-DR Overview
HUD CDBG-DR and CDBG-MIT Webinars
Resource 1.1 GLO Action Plans  
Resource 1.2 Program Application Guides:  
CDBG-MIT Application Guide   
Hurricane Harvey Competitions Application Guides:  
Harvey Housing Guidelines    
Homeowner Reimbursement Program (HRP) Homeowner Application Guidance   
Infrastructure Application Guidebook  
Local Buyout or Acquisition Subrecipient Application Guidance  
2015/2016 Floods Housing Guidelines    
2016 Floods HUD MID Application Guidebook    
Hurricane Ike and Dolly Round 2 Housing Guidelines  
Resource 1.3 National Objectives and Eligible Activities Guide  
Resource 1.4 Federal Register Notices for CDBG-DR and CDBG-MIT Allocations  
Resource 1.5 HUD’s LMI Summary Data (LMISD)  
Resource 1.6 Duplication of Benefits GLO Duplication of Benefits 101
Brief
Digital Manual
Presentation
Resource 1.7 Robert T. Stafford Disaster Relief and Emergency Assistance Act   
Resource 1.8 Housing Guidelines for Texas CDBG-DR Allocations  
Resource 1.9 Complaint Procedures (GLO)  
Resource 1.10 GLO Training Plan and Training Resources  
Resource 1.11 CDBG-DR Toolkit (HUD)  
ADMINISTRATION  
​Chapter 2 ​Administration  
Resource 2.1 CDBG-DR Toolkit Program Launch Guide (HUD)  
Resource 2.2 CDBG-DR Toolkit Program Implementation Guide (HUD)   
Resource 2.3 Program Application Forms:  
CDBG Mitigation (CDBG-MIT) Funding Application   
Hurricane Harvey Competition Applications:  
Harvey Housing Application  
Homeowner Reimbursement Program (HRP) Homeowner Application  
Hurricane Harvey Infrastructure Application  
Local Buyout or Acquisition Subrecipient Application     
2015/2016 Floods Housing Guidelines    
2016 Floods HUD MID Application    
Resource 2.4 HUD Exchange Resources    
Resource 2.5 GLO Program Resources (Forms)    
Resource 2.6 GLO Housing Program Guidelines   
RECORD KEEPING AND REPORTING 
​Chapter 3 Record Keeping and Reporting 2016 CDBG-DR: Subrecipient Management and Recordkeeping Webinar
Resource 3.1 CDBG-DR Toolkit (HUD)  
Resource 3.2 Urgent Need National Objective Form    
FINANCIAL MANAGEMENT 
​Chapter 4 ​Financial Management GLO Financial Management 101
Brief
Digital Manual
Presentation
GLO Program Income 101
Brief
Digital Manual
Presentation
Resource 4.1 Depository/Authorized Signatories Form   
Resource 4.2 Direct Deposit Authorization Form   
PROCUREMENT 
​Chapter 5 Procurement GLO Procurement Guidance
GLO Procurement 101
Brief
Digital Manual
Presentation
GLO Procurement 201
Brief
Digital Manual
Presentation
Resource 5.1 GLO Procurement and Contracting Guidance    
Resource 5.2 State of Texas Procurement and Contract Management Guide    
Resource 5.3 HUD’s Quick Guide To Cost And Price Analysis  
Resource 5.4 GLO Scopes of Work (Samples):  
Grant Administration Scope of Work  
Engineering Scope of Work  
ENVIRONMENTAL 
​Chapter 6 Environmental GLO Environmental Review
Training Materials
Video
Resource 6.1 HUD Environmental Regulation Process (24 CFR Part 58)  
Resource 6.2 HUD Exchange:  Environmental Review  
Resource 6.3 HUD Environmental Regulations   
CONTRACT SPECIAL CONDITIONS 
​Chapter 7 Contract Special Conditions  
Resource 7.1 HUD CDBG-DR Toolkit for Program Implementation:  
Homeowner Rehabilitation Program Guidelines  
Homebuyer Program Guidelines  
Multifamily Rental Housing Program Guidelines  
Buyout Program Guidelines  
Resource 7.2 GLO Housing Program Guidelines:  
Hurricane Harvey Housing Guidelines    
Hurricane Harvey City of Houston Housing Guidelines    
GLO Harris County Harvey Housing Guidelines     
2015-2016 Floods Housing Guidelines    
Hurricane Ike and Dolly Round 2 Housing Guidelines    
ACQUISITION, BUYOUTS, AND RELOCATION 
​Chapter 8 Acquisition, Buyouts, & Relocation  
Resource 8.1 GLO Regulatory Information:  Uniform Relocation Assistance (URA) GLO Uniform Relocation Act (URA) 101
Brief
Digital Manual
Presentation
Resource 8.2 GLO Buyout or Acquisition Guidelines Checklist     
Resource 8.3 HUD Exchange:  Real Estate Acquisition and Relocation Guidelines URA the HUD Way
Web-based Training
Resources
Resource 8.4 Notice to Owner Involuntary Acquisition (HUD Appendix 30)  
Resource 8.5 “When a Public Agency Acquires Your Property” (HUD Booklet)  
Resource 8.6 The Texas Landowner’s Bill of Rights  
Resource 8.7 GLO Buyout and Acquisition Program Resources  
LABOR STANDARDS AND DAVIS-BACON 
​Chapter 9 Labor Standards and Davis-Bacon GLO Davis-Bacon 101
Brief
Digital Manual
Presentation
Resource 9.1 System for Award Management (SAM)  
Resource 9.2 Employee Rights Under the Davis Bacon Act Poster  
Resource 9.3 Required Subrecipient Davis-Bacon Forms:  
Appointment of Labor Standards Officer  
Wage Rate Issuance(s)  
Ten-Day Confirmation Forms  
Additional Classification Request(s)  
Pre-Construction Conference Report  
Labor Standards Record  
Financial Interest Report  
Record of Employee Interview  
Final Wage Compliance Report(s)  
USDOL Wage and Hour Division Payroll Form WH-347  
Construction Contract Change Order  
Certificate of Construction Completion  
Resource 9.4 Davis-Bacon Laws and Regulations:  
US DOL Davis-Bacon and Related Acts  
Contract Work Hours and Safety Standards Act as Amended (CWHSSA)  
Copeland (Anti-Kickback) Act   
Fair Labor Standards Act  
29 CFR  
FORCE ACCOUNT LABOR 
​Chapter 10 Force Account Labor  
Resource 10.1 Force Account Labor Forms:  
Personnel Cost Calculation Sheet  
Equipment Cost Calculation Sheet  
Administrative Personnel Time Sheet  
Force Account Construction Personnel Time Sheet  
Certification of Construction Completion for Force Account  
Force Account Internal Workforce Summary Page  
Force Account Material Summary Page  
Resource 10.2 FEMA Schedule of Equipment Rates  
CIVIL RIGHTS 
​Chapter 11 Civil Rights Requirements  
Resource 11.1 HUD CDBG-DR Toolkit Resources Summary  
Resource 11.2 GLO Section 3 Resource Page GLO Section 3 101
Brief
Digital Manual
Presentation
Resource 11.3 GLO Citizen Participation Plans  
Resource 11.4 GLO Complaint and Appeals Process  
Resource 11.5 GLO Fraud, Waste, and Abuse Process GLO Anti-Fraud, Waste, and Abuse Training
Resource 11.6 GLO Affirmatively Furthering Fair Housing (AFFH) Checklist  GLO AFFH Training
Brief
Digital Manual
Presentation
Resource 11.7 HUD’s Fair Housing Website  
Resource 11.8 Texas Workforce Commission Civil Rights and Discrimination Division  
Resource 11.9 Equal Employment Opportunity Commission (EEOC)  
CONTRACT AMENDMENTS AND REVISIONS 
​Chapter 12 Contract (Subrecipient Agreement) Amendments & Revisions  
CONTRACT CLOSEOUT 
Chapter 13 Contract Closeout  
Resource 13.1 Grant Closeout Documentation:  
Single Family Housing Closeout Documentation  
Infrastructure Grant Closeout Report  
MONITORING AND QUALITY ASSURANCE 
​Chapter 14 Monitoring And Quality Assurance  
Resource 14.1 GLO-CDR Training Plan and Training Page    
Resource 14.2 CPD Monitoring Handbook (6509.2)  
AUDIT REQUIREMENTS 
​Chapter 15 Audit Requirements  
Resource 15.1 2 CFR 200 Subpart F Audit Requirements  
Resource 15.2 Audit Certification Form  
INFRASTRUCTURE 
​Chapter 16 Infrastructure  
Resource 16.1 GLO Infrastructure Forms  
HOUSING GUIDELINES 
​Chapter 17 Housing Guidelines GLO Housing Recovery Seminar
Resource 17.1 GLO Housing Forms and Checklists  
Resource 17.2 GLO Housing Guidelines   
Resource 17.3 Affirmatively Furthering Fair Housing Resources  
Resource 17.4 GLO’s Housing Marketing and Outreach Plan Checklist   
Resource 17.5 GLO’s Needs Assessment Checklist  
PLANNING, ECONOMIC DEVELOPMENT, AND PUBLIC SERVICES 
​Chapter 18 Planning, Economic Development & Public Services  
Resource 18.1 GLO Economic Revitalization Program (Texas Back in Business)  
Resource 18.2 HUD CDBG Economic Development Toolkit