GLO Procurement and Contracting Guidance

As a partner in the recovery process, the GLO is committed to providing guidance, technical assistance, training, and additional resources to its subrecipients. In addition, the GLO continues to conduct kickoff and informational meetings with subrecipients regarding disaster recovery funds. 

Frequently Asked Questions (FAQs)

Find answers to frequently asked questions regarding procurement*

Does a subrecipient have to procure for construction to build a public building if CDBG funding was used solely to acquire land? If yes then can it sole source the contractor, if the contractor was already competitively procured and awarded the sole rights to build public buildings from the state?
Can local governments procure services from the state’s list of construction contractors? The state uses a sealed bid process to procure contracts.
Are we able to piggyback on an existing contract for the purchase of equipment less than $100,000? City regulations allow piggybacking and the contract being piggybacked on has been procured through a competitive process which included federal procurement language.
Following a formal sealed bid advertisement, an infrastructure project had only one contractor submit a bid for the project. Under a sealed bid procurement process, does more than one bid need to be received before proceeding with the project?
Can a request for proposals (RFP) or a request for qualifications (RFQ) be used on CDBG project?
The County signed an agreement with a sub-recipient (a municipality) to use CDBG funds to construct a recreation center. If the sub-recipient already has or is going to obtain the service of an architect to design and oversee the construction of this center and is using its own non-CDBG funds to pay for the architect's service, does CDBG procurement policy apply in the obtaining of this architect's service?
Please clarify if a Participating Jurisdiction (PJ) is permitted to utilize a competitively bid continuing services contract (for professional services such as engineering, surveying or architectural services) for on-going CDBG activities, during the life of the contract, that has been put in place for a specific period, such as three years? Following, the 3 year contract the on-going professional services contract would again be put out for competitive bids.
If you are in the midst of a project and remove a prime construction contractor, what are the options for completing the work so that a nonprofit owner is in compliance with the federal requirements?
Must a contractor be registered at and have a DUNS number to check for debarment?


*The Texas General Land Office has made every effort to ensure the information contained in this website is accurate and in compliance with the most up-to-date CDBG-DR and/or CDBG-MIT federal rules and regulations, as applicable.  This information is provided for informational purposes only and should not be construed as a legal opinion or legal advice in any way. The material on this website may not reflect the most current legal developments and you should consult with an attorney regarding any interpretation of this content. The Texas General Land Office disclaims all liability with respect to actions taken or not taken based on any or all the contents of this site to the fullest extent permitted by law.

HUD Required Contract Reports and Current Solicitations

Procurement - State Grantees and Subrecipients 

Beginning in 2016, all state and local governments were required to follow 2 CFR 200 for all procurement of goods and services. If not followed, grantees may be required to repay Federal funds out of the state’s General Revenue or local funding sources. In order to ensure the proper use of funds, the GLO continues to provide technical assistance to its subrecipients regarding federal regulations and best practices.

Per HUD guidance, states may choose to adopt 2 CFR Part 200 or to follow their own State laws and regulations regarding procurement. The HUD Toolkit is based upon 2 CFR Part 200 and related Federal regulations. The Toolkit thus applies to Grantees (who must use 2 CFR Part 200) and States which have adopted these federal regulations. 

The GLO has provided additional procurement training resources that can be found here: local-government/training/index

Subrecipient Procurement or Grant Administrator and Engineer

GLO-CDR allows a subrecipient to use a single vendor to both assist in the preparation of an application and to perform work under the grant. The vendor procurement should clearly identify preparation of an application and grant administration services within the solicitation document. The solicitation must take place prior to the initiation of the application process and comply with 2 CFR 200.318 – 200.326.

Scopes of Work

Subrecipients must utilize Scopes of Work provided by GLO-CDR in their contracts for grant administrators, engineers and environmental service providers.

Contract Templates

Grant Administrator